/gmail

name: gmail
description: Manage Gmail end-to-end — send, reply, search, drafts, labels, attachments, and inbox organization. Use when the user wants to send or reply to email, clean up an inbox, build label systems, manage drafts, or pull attachments.
use_cases:
  - Organize my inbox with labels
  - Send emails via Gmail
  - Create and manage email drafts
  - Move emails between folders
  - Archive or trash emails
  - Search and filter Gmail messages
  - Email triage and cleanup
triggers:
  - gmail
  - email
  - inbox
  - send email
  - labels
  - drafts
requires_toolkits:
  - gmail
suggested_toolkits: []
icon: gmail
short_description: Read, draft, send, and organize Gmail, including labels, threads, and attachments.

Gmail Email Management

This skill provides comprehensive guidance for managing Gmail emails, labels, and organization.

Requirements

• **Hyper MCP installed and connected.** [https://app.hyperfx.ai/mcp](https://app.hyperfx.ai/mcp)
• **Gmail integration** enabled at [https://app.hyperfx.ai/apps](https://app.hyperfx.ai/apps).

How to run the tools in this skill

Every tool in this skill is named by its canonical tool name. Run it with the call your surface gives you:

| Surface | Find a tool | Run it | | --- | --- | --- | | MCP client (Claude, Cursor, Codex, ChatGPT) | `search("<what you want to do>")`, then `describe("<name>")` | `call("<name>", {...})` | | Hyper CLI | `hyperai search "<what you want to do>"`, then `hyperai describe <name>` | `hyperai call <name> --json '{...}'` |

If a tool is not found, its integration is not connected or not enabled for the workspace: stop and tell the user which integration to connect.

Label Operations - Critical Distinctions

ADD LABEL (keeps email in current location + adds new label)

• Use: `gmail_labels_add`
• Use case: Adding labels WITHOUT moving the email from its current location
• Example: Email stays in INBOX and also gets labeled "Important"

MOVE TO LABEL (removes from INBOX + adds to target label)

• Use: `gmail_messages_move_to_label`
• Use case: Moving email OUT of inbox and INTO a specific label/folder
• Example: Email is removed from INBOX and moved to "Archive" or "Work"
• This performs TWO operations: removes INBOX label + adds target label

REMOVE LABEL (removes specific label)

• Use: `gmail_labels_remove`
• Use case: Removing labels from an email
• Can remove any label including INBOX

Getting Label IDs

**CRITICAL**: Most Gmail label operations require label IDs, NOT label names.

• Always call `gmail_labels_list` first to get available labels and their IDs
• Label IDs look like: "Label_123", "Label_456", or system labels: "INBOX", "SENT", "TRASH"
• Never guess or make up label IDs

Common Workflows

Email Triage/Organization

1. Call `gmail_labels_list` to see available labels 2. Call `gmail_messages_list` to get emails 3. Use `gmail_messages_move_to_label` to move emails from INBOX to appropriate labels

Adding Categories (keep in inbox)

1. Call `gmail_labels_list` to get label IDs 2. Use `gmail_labels_add` to categorize emails while keeping them in INBOX

Creating New Labels

• Use `gmail_labels_create` if the desired label doesn't exist
• Returns the new label's ID for immediate use

Searching and Listing Messages

**gmail_messages_list** supports full Gmail search query syntax:

• `query` parameter accepts the same syntax as Gmail's search box
• Examples: `"is:unread"`, `"from:user@example.com"`, `"has:attachment subject:invoice"`
• Combine operators: `"from:user@example.com is:unread has:attachment"`
• By default, excludes drafts (adds `-in:draft` automatically)
• Use `label` parameter to filter by specific label

Drafts Workflow

Creating and sending draft emails

1. `gmail_drafts_create` - Create initial draft 2. `gmail_drafts_update` - Edit existing draft (optional) 3. `gmail_drafts_send` - Send the draft as email

Managing drafts

• `gmail_drafts_list` - List all draft emails
• `gmail_drafts_get` - Get a specific draft by ID
• `gmail_drafts_delete` - Delete a draft without sending

When to use drafts vs direct send

• Use `gmail_messages_send` for immediate one-step sending
• Use draft workflow when you want to review/edit before sending or schedule for later

Email Actions - Important Distinctions

Archive vs Trash

• `gmail_messages_archive` - Removes from INBOX but keeps in "All Mail" (recoverable, not deleted)
• `gmail_messages_trash` - Moves to Trash folder (will be auto-deleted after 30 days)
• Archive is the preferred way to "clean up" inbox while keeping emails

Attachments

• `gmail_attachments_get` - Download attachments from received emails
• When sending emails with attachments, use `file_ids` parameter (requires files to be in the database first)

Tool Selection Quick Reference

| Action | Tool | |--------|------| | Add label X | `gmail_labels_add` | | Move to label X | `gmail_messages_move_to_label` | | Remove from inbox | `gmail_messages_move_to_label` (move to target) OR `gmail_labels_remove` (just remove INBOX) | | Archive email | `gmail_messages_archive` (preferred for cleanup) | | Delete/trash email | `gmail_messages_trash` | | Send email now | `gmail_messages_send` | | Create email for later | `gmail_drafts_create` + `gmail_drafts_send` |