/purchasing

name: "Kaseya Quote Manager Purchasing"
description: >
  Kaseya Quote Manager procurement data: purchase orders with their lines and
  costs, the suppliers they are placed with, and product-supplier records
  mapping catalog products to supplier SKUs and pricing. Read-only tool
  surface.
when_to_use: >-
  When viewing or analyzing purchase orders, suppliers, or product-supplier pricing in Kaseya
  Quote Manager. Use when: kaseya quote manager purchasing, kqm purchase order, kqm supplier,
  quote manager procurement, kqm product supplier, or kqm purchasing.

Kaseya Quote Manager — Purchasing

Overview

The procurement domain covers what an MSP buys to fulfill quotes and sales orders: **purchase orders** (with lines and costs), the **suppliers** they are placed with, and **product-supplier** records that map catalog products to supplier SKUs and pricing.

All access here is **read-only**.

Anti-triggers

• **What the customer was quoted or charged** — this is the buy side; the sell

side is `kaseya-quote-manager-quotes`.

• **Supplier bills as accounting entries** — a Quote Manager purchase order is

not an ACCPAY bill and never posts to a GL; use `xero-invoices` or `qbo-expenses`.

• **Sell price and catalog descriptions for quoting** — use

`salesbuildr-products`.

Tools

| Tool | Purpose | |------|---------| | `kqm_purchase_order_list` | List purchase orders | | `kqm_purchase_order_get` | Retrieve a single purchase order | | `kqm_purchase_order_line_list` | List PO line items | | `kqm_purchase_order_line_get` | Retrieve a single PO line | | `kqm_purchase_order_cost_list` | List costs against purchase orders | | `kqm_purchase_order_cost_get` | Retrieve a single PO cost | | `kqm_supplier_list` | List suppliers/distributors | | `kqm_supplier_get` | Retrieve a single supplier | | `kqm_product_supplier_list` | List product-supplier mappings (supplier SKU + cost) | | `kqm_product_supplier_get` | Retrieve a single product-supplier mapping |

Common Workflows

Review a purchase order

1. Find the PO: `kqm_purchase_order_list` 2. Get the PO: `kqm_purchase_order_get` 3. List its lines: `kqm_purchase_order_line_list` 4. Review costs: `kqm_purchase_order_cost_list`

Compare supplier pricing for a product

1. List product-supplier records: `kqm_product_supplier_list` 2. Resolve supplier details: `kqm_supplier_get` 3. Compare cost across suppliers for the same product

Notes

• Paginate with `pageSize=100`; use `modifiedAfter` for incremental pulls.
• Procurement data pairs naturally with the catalog domain (`kqm_product_*`)

and the quotes domain for margin analysis.