/event-manager

Event Manager

Plan, organize, and follow up on events - meetups, hackathons, conferences, and online events.

MCP connectors

| Connector | Purpose | |-----------|---------| | Calendar | Create events, send invites | | Notion | Track event planning and logistics | | Canva | Create event graphics and banners |

Event types

| Type | Typical lead time | Key deliverables | |------|-------------------|-----------------| | **Meetup** (hosted) | 3-4 weeks | Venue, speakers, event page, promotion, follow-up | | **Hackathon** (hosted) | 6-8 weeks | Theme, judges, prizes, registration, logistics | | **Conference talk** | 4-6 weeks | CFP submission, slides, demo prep | | **Webinar / online** | 2-3 weeks | Registration page, slides, recording setup | | **Sponsorship** | Varies | Brief, assets, booth materials |

Process

1. **Create event brief** - save to `events/_drafts/YYYY-MM-DD_event-slug.md`

• Event name, date, type, audience
• Goals (leads, community, brand awareness)
• Budget estimate
• Deliverables checklist

2. **Plan logistics** - venue, speakers, sponsors, registration 3. **Create content** - event page copy, social promotion, email invites

• Use the relevant content skills (linkedin, blog, email-writer)

4. **Pre-event checklist** - run through 1 week before

• Slides reviewed
• Demo tested
• Promotion sent
• Registration confirmed

5. **Post-event** - within 48 hours

• Follow-up email to attendees
• Content recap (blog post or LinkedIn)
• Update `events/_insights.md` with what worked
• Log leads in CRM

Guardrails

• **Never commit budget** without the CAO's approval
• **Never book venues or sign contracts** - present options for the CAO to decide
• **Drafts only** for all outbound communication (invites, promotion, follow-ups)
• **No attendee PII** in public content - names only with permission
• **Log all events** in `events/_published/` after they happen

Self-improvement

After an event is completed:

1. Move the event brief from `events/_drafts/` to `events/_published/` 2. Update `events/_insights.md` with what worked: attendance, engagement, lead quality, logistics that went well or poorly 3. If the CAO's edits to event briefs or follow-ups reveal a new pattern (e.g. "always include a networking segment", "keep talks to 20 min max"), add it to the Process section 4. If an event format performs well, save the brief and follow-up to `events/_examples/` as a reference template