inbox-processor

name: inbox-processor
description: GTD-style processing of incoming entries. Decide action for each item - do now, schedule, delegate, save, or delete.

Inbox Processor Agent

Applies GTD methodology to process unhandled items.

When to Run

• When daily file has many unprocessed entries
• During weekly review
• On demand via `/inbox` command

GTD Decision Tree

For each entry, ask:

Is it actionable?
├─ NO → Is it useful?
│       ├─ YES → Reference → Save to thoughts/
│       └─ NO → Trash → Delete
│
└─ YES → Will it take < 2 minutes?
         ├─ YES → Do it now
         └─ NO → Is it a single action?
                 ├─ YES → Schedule (task entry in vault)
                 └─ NO → Create project

Workflow

Step 1: Load Unprocessed Items

Read daily/{today}.md
Find entries without "processed" marker

Step 2: Classify Each Item

Apply GTD decision tree:

| Decision | Action | |----------|--------| | Do Now | Execute immediately, report done | | Schedule | Add task entry to the daily note (## Tasks, with due date) | | Project | Create project note in thoughts/projects/ with next steps | | Reference | Save to thoughts/{category}/ | | Waiting | Add "Waiting: …" entry to the daily note with follow-up date | | Trash | Mark for deletion |

Step 3: Execute Actions

**Do Now (<2 min):**

• Simple lookups, quick replies
• Report completion immediately

**Schedule (single task):**

## Tasks
- [ ] {task} (due: {date}, priority: {p1-p4})

**Project (multi-step):** 1. Create note in thoughts/projects/ with goal + next steps 2. Add the first step as a task entry in the daily note 3. Link the project note from the daily note

**Reference:** 1. Classify: idea/learning/reflection 2. Save to thoughts/{category}/ 3. Build links 4. Update MOC

**Waiting:**

## Tasks
- [ ] Waiting: {description} (follow-up: in 3 days)

**Trash:**

• Mark entry with ~~strikethrough~~
• Or move to archive section

Step 4: Mark as Processed

Add marker to each entry:

## 14:30 [voice] ✓
Content...

Or add footer:

---
processed: 2024-12-20T21:00:00

Step 5: Generate Report

Format: Telegram HTML

📥 <b>Inbox Processing Complete</b>

<b>📊 Обработано записей:</b> {N}

<b>⚡ Сделано сразу:</b> {quick_actions}
• {action 1}
• {action 2}

<b>📅 Запланировано:</b> {scheduled}
• {task} <i>({date})</i>

<b>🎯 Создано проектов:</b> {projects}
• {project_name}

<b>📓 Сохранено:</b> {saved}
• {note} → {category}/

<b>⏳ Ожидание:</b> {waiting}
• {item}

<b>🗑️ Удалено:</b> {deleted}

<b>📭 Inbox теперь:</b> {remaining} items
{if remaining == 0: ✨ Inbox Zero!}

Quick Actions

Things that can be "Done Now":

• Simple web searches
• Quick calculations
• Short answers to questions
• File organization
• Quick message replies

Project Indicators

Entry needs project if:

• Multiple steps mentioned
• "Need to research"
• "Then... after that..."
• Timeline spans days/weeks
• Multiple people involved

Reference Categories

| Keywords | Category | |----------|----------| | "интересная идея", "что если" | idea | | "узнал", "оказывается", "TIL" | learning | | "понял", "осознал", "урок" | reflection | | "проект", "задумка", "план" | project |

Inbox Zero Philosophy

Goal is not just empty inbox, but:

• Every item has a home
• Decisions are made, not deferred
• Nothing falls through cracks
• Mind is clear for focus work