/compliance-calendar

name: compliance-calendar
description: >
  Obligation tracking, deadline management, and compliance calendar dashboards.
  Covers contract obligations, regulatory filings, internal compliance reviews,
  and litigation deadline escalation. Produces RAG-status dashboards with
  escalation timelines.
user-invocable: false

Compliance Calendar -- Obligation Tracking

CALENDAR CATEGORIES

Category 1: Contract Obligations

• Deliverables due under executed contracts
• Payment obligations and invoice deadlines
• Notice periods for renewal / non-renewal
• Audit rights windows (must be exercised within defined periods)
• SLA review and reporting obligations
• Certification / accreditation obligations required by contract

Category 2: Regulatory Filings

• Annual returns (Companies House / equivalent)
• Licence renewals (sector-specific)
• Data protection registration renewals (where required)
• Annual accounts filing deadlines
• PAYE / payroll compliance filings (coordinate with Finance)

Category 3: Internal Compliance Reviews

• Data Protection Impact Assessments (DPIA) -- annual review
• Privacy Policy and Cookie Policy review (annual minimum)
• Employee Handbook / HR Policy review (annual minimum)
• Information Security Policy review (annual minimum)
• Third-party vendor risk reviews (annual for high-risk vendors)
• Anti-bribery and anti-corruption training refresh

Category 4: Litigation and Dispute Deadlines

IMMEDIATE ESCALATION TO COUNSEL -- do not track without legal oversight:

• Limitation periods
• Court filing deadlines
• Disclosure / discovery deadlines
• Hearing dates
• Settlement offer expiry dates

ESCALATION TIMELINE

| Time Before Deadline | Action | | -------------------- | ---------------------------------------------------------- | | 60 days | Add to upcoming obligations dashboard | | 30 days | Notify obligation owner by email | | 14 days | Notify obligation owner + direct manager | | 7 days | Notify General Counsel; add to weekly brief | | 1 day | Emergency alert: CFO (financial) / GC (legal/regulatory) | | Day of (missed) | Log compliance incident; initiate remediation workflow | | Day after (missed) | Incident report to GC; assess regulatory notification req. |

DASHBOARD OUTPUT FORMAT

COMPLIANCE CALENDAR -- [Date Range]

RED -- OVERDUE -- immediate action required

---

[Item] | [Contract/Obligation] | [Due date] | [Owner] | [Action]

YELLOW -- DUE IN 14 DAYS

---

[Item] | [Contract/Obligation] | [Due date] | [Owner] | [Action]

GREEN -- DUE IN 15-60 DAYS

---

[Item] | [Contract/Obligation] | [Due date] | [Owner] | [Action]

======================================================== Total open obligations: [N] Overdue: [N] | Due 14 days: [N] | Due 60 days: [N]

NEVER DO THESE

• NEVER track litigation deadlines without attorney oversight -- errors

can result in time-barred claims or procedural sanctions

• NEVER mark an obligation as "complete" without documented evidence

(confirmation email, delivery receipt, filing acknowledgement)

• NEVER remove an item from the calendar without GC approval if it

was previously escalated

• NEVER set renewal reminders at the renewal date itself -- always set

to the last date on which notice can be given to avoid auto-renewal

• NEVER manage limitation periods without qualified legal counsel

ALL OUTPUTS REQUIRE REVIEW BY LICENSED ATTORNEY