/kb-document-scanning

name: kb-document-scanning
description: Reference data, not a reviewer. Discover and inventory documents for accessibility audits. Scans folders for .docx, .xlsx, .pptx, and PDFs. Detects git changes and extracts title, author, and language metadata.
license: MIT
disable-model-invocation: true
user-invocable: false
metadata:
  tier: reference
  domain: cross-cutting
  output: none
  effort: low
  title: Document Scanning

Document Scanning

Supported File Types

Each extension, with its type and sub-agent.

| Extension | Type | Sub-Agent | |-----------|------|-----------| | .docx | Word document | word-accessibility | | .xlsx | Excel workbook | excel-accessibility | | .pptx | PowerPoint presentation | powerpoint-accessibility | | .pdf | PDF document | pdf-accessibility |

File Discovery Commands

PowerShell (Windows)

# Non-recursive scan
Get-ChildItem -Path "<folder>" -File -Include *.docx,*.xlsx,*.pptx,*.pdf

# Recursive scan
Get-ChildItem -Path "<folder>" -File -Include *.docx,*.xlsx,*.pptx,*.pdf -Recurse |
  Where-Object { $_.Name -notlike '~$*' -and $_.Name -notlike '*.tmp' -and $_.Name -notlike '*.bak' } |
  Where-Object { $_.FullName -notmatch '[\\/](\.git|node_modules|__pycache__|\.vscode)[\\/]' }

Bash (macOS)

# Non-recursive scan
find "<folder>" -maxdepth 1 -type f \( -name "*.docx" -o -name "*.xlsx" -o -name "*.pptx" -o -name "*.pdf" \) ! -name "~\$*"

# Recursive scan
find "<folder>" -type f \( -name "*.docx" -o -name "*.xlsx" -o -name "*.pptx" -o -name "*.pdf" \) \
  ! -name "~\$*" ! -name "*.tmp" ! -name "*.bak" \
  ! -path "*/.git/*" ! -path "*/node_modules/*" ! -path "*/__pycache__/*" ! -path "*/.vscode/*"

Delta Detection

Git-based

# Files changed since last commit
git diff --name-only HEAD~1 HEAD -- '*.docx' '*.xlsx' '*.pptx' '*.pdf'

# Files changed since a specific tag
git diff --name-only <tag> HEAD -- '*.docx' '*.xlsx' '*.pptx' '*.pdf'

# Files changed in the last N days
git log --since="N days ago" --name-only --diff-filter=ACMR --pretty="" -- '*.docx' '*.xlsx' '*.pptx' '*.pdf' | sort -u

Timestamp-based (PowerShell)

# Files modified since a specific date
Get-ChildItem -Path "<folder>" -File -Include *.docx,*.xlsx,*.pptx,*.pdf -Recurse |
  Where-Object { $_.LastWriteTime -gt [datetime]"2025-01-01" }

Files to Skip

Always exclude these patterns during scanning:

• `~$*` - Office lock/temp files (created when a document is open)
• `*.tmp` - Temporary files
• `*.bak` - Backup files
• Files inside `.git/`, `node_modules/`, `.vscode/`, `__pycache__/` directories

Scan Configuration Files

Each file, with its purpose.

| File | Purpose | |------|---------| | `.a11y-office-config.json` | Rule enable/disable for Word, Excel, PowerPoint | | `.a11y-pdf-config.json` | Rule enable/disable for PDF scanning |

Scan Profiles

Each profile, with rules, severities and use case.

| Profile | Rules | Severities | Use Case | |---------|-------|------------|----------| | Strict | All | Error, Warning, Tip | Public-facing, legally required documents | | Moderate | All | Error, Warning | Most organizations | | Minimal | All | Error only | Triaging large document libraries |

Context Passing Format

When delegating to a sub-agent, always provide this context block:

## Document Scan Context
- **File:** [full path]
- **Scan Profile:** [strict | moderate | minimal]
- **Severity Filter:** [error, warning, tip]
- **Disabled Rules:** [list or "none"]
- **User Notes:** [any specifics]
- **Part of Batch:** [yes/no - if yes, indicate X of Y]